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Thornhill Constitution

Revision Dates as Per AGM

  1. 8 February 1984
  2. 26 October 1985
  3. 23 October 1990

Revision Dates As Per MANCOM

  1. 26 October 1995
  2. 18 February 2000
  3. 27 February 2005
  4. 25 March 2010

LAW ONE: NAME

THE NAME OF THE CLUB SHALL BE THORNHILL UNITED FOOTBALL CLUB, HEREIN    AFTER REFERRED TO AS THE CLUB.

ALL MEMBERS SHALL ABIDE BY THE CONSTITUTION OF THE CLUB.

 

LAW TWO: COLOURS

THE COLOURS OF THE CLUB SHALL BE RED AND WHITE WITH ALTERNATE COLOURS ROYAL BLUE AND WHITE.

 LAW THREE: OBJECTS

THE OBJECTS OF THE CLUB SHALL BE:

  1. TO PROMOTE AND FOSTER FOOTBALL
  2. TO AFFILIATE TO SUCH DISTRICTS, ASSOCIATIONS, ORGANISATIONS OR OTHER BODIES WHICH FOSTER THE ACTIVITIES OF THE CLUB.

 LAW FOUR: AFFILIATION

  1. THE CLUB SHALL BE AFFILIATED TO THE RYGATE LFA.
  2. ANY DECISION TO DISAFFILIATE FROM THE ABOVE ASSOCIATION SHALL BE TAKEN AT A MANAGEMENT COMMITTEE MEETING OR AT A SPECIAL MEETING, AT WHICH AT LEAST TWO THIRDS OF THE MEMBERS SHALL BE PRESENT, CONVENED FOR THAT PURPOSE.

 

LAW FIVE: MEMBERSHIP

  1. MEMBERSHIP SHALL BE OPEN TO ALL PERSONS BUT THE MANAGEMENT COMMITTEE RESERVES THE RIGHT TO ADMIT MEMBERS TO THE CLUB. MEMBERSHIP SHALL BE EFFECTED UPON APPLICATION TO THE MANAGEMENT COMMITTEE OF THE CLUB ,AND SECONDED AND ALSO ACCEPTED BY A MAJORITY VOTE OF THE MANAGEMENT COMMITTEE. APPLICATION FOR MEMBERSHIP SHALL BE ACCOMPANIED BY A MEMBERSHIP FEE. PERSONAL APPEARANCE BY NEW APPLICANT SHALL SUFFICE.
  2. SHOULD ANY MEMBER OF THE CLUB BECOME INCAPACITATED IN ANY WAY, THE CLUB THROUGH THE MANAGEMENT COMMITTEE MAY CONFER LIFE MEMBERSHIP ON SUCH A MEMBER PROVIDED THAT SUCH A MEMBER HAS SHOWN MERITORIOUS SERVICE TO THE CLUB.
  3. SHOULD ANY PLAYING MEMBER ABSENT THEMSELVES FROM THREE CONSECUTIVE TRAINING SESSIONS WITHOUT ANY GOOD REASON; SUCH A MEMBER’S MEMBERSHIP SHALL BE SUSPENDED.
  4. NEW MEMBERSHIP SHALL BE ON PROBATION PERIOD OF ONE YEAR. ANY MEMBER WISHING TERMINATE THEIR MEMBERSHIP WITHIN THIS PERIOD SHALL BE LIABLE TO THE PRESCRIBED, SUBSCRIPTION FEE FOR THAT PROBATION PERIOD.

 

LAW SIX: MANAGEMENT COMMITTEE

THE MANAGEMENT COMMITTEE OF THE CLUB SHALL BE:

  1. CHIEF EXECUTIVE OFFICER
  2. MATCH AND REGISTRATION SECRETARY
  3. TREASURER
  4. YOUTH CONVENER
  5. PUBLIC RELATIONS OFFICER
  6. TWO ADDITIONAL COMMITTEE MEMBERS (OPTIONAL)
  7. HEAD COACH
    1. MANAGEMENT COMMITTEE MEMBERS WERE ELECTED AT A ONCE OFF ONLY SPECIALLY CONVENED MEETING OF ALL THE MEMBERS OF THE CLUB.
    2. ANY VACANCIES OCCURRING ON THE MANAGEMENT COMMITTEE SHALL BE FILLED BY MEANS OF APPOINTMENT BY THE CEO AND THE MANAGEMENT COMMITTEE.

 LAW SEVEN: MANAGEMENT COMMITTEE

  1. THE MANAGEMENT COMMITTEE SHALL CONSIST OF THE ENTIRE PORTFOLIO HOLDER LISTED IN LAW SIX.
  2. MANAGERS AND ASSISTANT COACHES MAY AT THE DISCRETION OF THE CEO AND THE MANAGEMENT COMMITTEE BE CO-OPTED.
  3. AN AGM SHALL BE CONVENED AT THE REQUEST OF THE MEMBERS IF THEY DEEM THAT THE CLUB IS NOT FUNCTIONING PROPERLY.THE MEETING SHALL CONVENE PROVIDING 33% OF THE MEMBERS IS PRESENT.ANY DECISION TAKEN AT THIS MEETING SHALL BE FINAL AND BINDING.

 

LAW EIGHT: DUTIES OF THE MANAGEMENT COMMITTEE

  • CHIEF EXECUTIVE OFFICER
  1. THE CHIEF EXECUTIVE OFFICER IS RESPONSIBLE FOR THE DAY-TO-DAY RUNNING OF THE CLUB.
  2. KEEP AN INVENTORY OF ALL AND CONTROL OF ALL ASSETS OF THE CLUB.
  3. BE AN ‘EX-OFFICIO’ MEMBER ON ALL SUBCOMMITTEES.
  4. ESTABLISH FRIENDLY AND LOYAL CO-OPERATION AMONGST ALL MEMBERS AND THEIR FAMILIES.
  5. THE CHIEF EXECUTIVE OFFICER JOINTLY WITH ANY MEMBER OF THE MANAGEMENT COMMITTEE SHALL HAVE THE POWER TO ACT IN A CASE OF EMERGENCY ON ANY MATTER. HOWEVER, THE MANAGEMENT COMMITTEE IS TO BE ADVISED AT THE EARLIEST OPPORTUNITY OF ANY ACTION SO TAKEN
  6. THE CHIEF EXECUTIVE SHALL HAVE THE RIGHT TO VETO ANY DECISION OF THE GENERAL BODY OR THE MANAGEMENT COMMITTEE.
  •  MATCH AND REGISTRATION SECRETARY

THE MATCH AND REGISTRATION SECRETARY SHALL BE RESPONSIBLE FOR:

  1. THE REGISTRATION OF ALL PLAYERS.
  2. COMPLETION AND DISPATCH OF ALL MATCH REPORTS TO THE ASSOCIATION.
  3. COMPLETING ALL STATISTICS.
  •  TREASURER

THE TREASURER SHALL BE RESPONSIBLE FOR:

  1. THE SAFE KEEPING AND DEPOSITING OF ALL FINANCES OF THE CLUB.
  2. BANKING ALL MONIES WITHIN SEVEN DAYS OF RECEIPT THEREOF.
  3. ISSUING OF RECEIPTS IN THE NAME OF THE CLUB FOR ALL MONIES RECEIVED.
  4. SUBMITTING A FINANCIAL REPORT MONTHLY TO THE MANAGEMENT COMMITTEE.
  5. SUPERVISION OF AN AUDITED REPORT TO BE TABLED IF AND WHEN REQUIRED.
  •  YOUTH CONVENER
  1. RESPONSIBLE FOR THE DAY-TO-DAY RUNNING OF THE YOUTH DIVISION.
  2. FACILITATE THE REGISTRATION OF PLAYERS WITH THE MATCH AND REGISTRATION SECRETARY.
  3. ENSURE THAT TRAINING SESSIONS FOR ALL YOUTH PLAYERS TAKES PLACE UNDER PROPER SUPERVISION.
  4. FACILITATE THE APPOINTMENT OF YOUTH COACHES AND MANAGERS FOR ALL YOUTH TEAMS.
  5. ATTEND AND REPRESENT THE CLUB AT ALL YOUTH MEETINGS AND OR EVENTS ORGANISED BY THE ASSOCIATION OR THE PROVINCIAL ASSOCIATION OR OTHERWISE MANDATED BY THE MANAGEMENT COMMITTEE.
  •  PUBLIC RELATIONS OFFICER

 THE PUBLIC RELATIONS OFFICER SHALL BE RESPONSIBLE FOR:

  1. TOGETHER WITH THE CEO REPRESENT THE CLUB AT PRESS/MARKETING.RELATED MEETINGS / FUNCTIONS, UNLESS OTHERWISE DECIDED BY THE MANAGEMENT COMMITTEE.
  2. MARKET AND SEEK SPONSORSHIP FOR THE CLUB.
  3. CO-ORDINATE FUNDRAISING EVENTS, AWARDS EVENINGS, ANNIVERSARY FUNCTIONS AND ANY OTHER EVENT HOSTED BY THE CLUB, WHICH IS ALLOCATED TO THE PORTFOLIO.
  4. DRAFT PRESS RELEASES AND MAKE RELEASES PROVIDED THAT IT IS RATIFIED BY THE MANAGEMENT COMMITTEE.

LAW NINE: MEETINGS

  • SPECIAL MEETINGS
  1. SPECIAL MEETINGS SHALL BE CONVENED BY THE CHIEF EXECUTIVE OFFICER AT THE REQUEST OF THE MANAGEMENT COMMITTEE.
  2. SUCH REQUEST SHALL STATE CLEARLY THE OBJECTIVE OF THE MEETING TO BE CALLED.
  3. THE QUORUM FOR SPECIAL MEETINGS SHALL BE 33% OF THE MEMBERSHIP OF THE CLUB.
  4. IF THERE IS NO QUORUM AFTER THIRTY MINUTES OF THE SCHEDULED START OF THE MEETING THOSE PRESENT SHALL GO INTO COMMITTEE AND ANY DECISIONS REACH BY THIS MEETING SHALL BE FINAL AND BINDING.

 

  • MANAGEMENT COMMITTEE MEETINGS.
  1. THE MANAGEMENT COMMITTEE SHALL MEET AT LEAST ONCE EVERY MONTH DURING THE FOOTBALL SEASON.
  2. MANAGEMENT COMMITTEE MEETINGS SHALL BE CONVENED BY THE CEO AND THE CEO SHALL CLEARLY STATE THE OBJECTIVE OF THE MEETING.
  3. THE CEO SHALL SCHEDULE AND GIVE NOTICE FOR A MANAGEMENT COMMITTEE MEETING.
  4. NO MEMBER OR MANAGEMENT COMMITTEE MEMBER OF THE CLUB SHALL BE ALLOWED TO ENTER ANY MEETING UNLESS PROPERLY ATTIRED.
  5. NO MEMBER OR MANAGEMENT COMMITTEE MEMBER OF THE CLUB, IF LATE FOR A MEETING SHALL BE ALLOWED TO ENTER ANY MEETING.
  6. ANY MANAGEMENT COMMITTEE MEMBER OF THE CLUB THAT IS ABSENT FROM THREE CONSECUTIVE MEETINGS WITHOUT AN APOLOGY SHALL ‘IPSO FACTO’ VACATE OFFICE UNLESS A APOLOGY IS TENDERED BY THE MANAGEMENT COMMITTEE MEMBER IN DEFAULT AND IS ACCEPTED BY THE MAJORITY OF THE MANAGEMENT COMMITTEE MEMBERS OR CHIEF EXECUTIVE OFFICER PRESENT AT A MEETING.
  7. SUCH AN APOLOGY MUST BE IN THE POSSESSION OF THE CEO WITHIN THREE DAYS AFTER THE THIRD MEETING OF ABSENCE.
  8. SHOULD ANY MEMBER OR MANAGEMENT COMMITTEE MEMBER OF THE CLUB AT ANY MEETING BECOME QUARRELSOME, ABUSIVE, INSULTING OR MISBEHAVE OR BE DISOBEDIENT TO THE CEO SUCH A MEMBER SHALL BE ASKED TO LEAVE THE MEETING AND SHALL BE DEEMED TO BE UNDER SUSPENSION UNTIL DEALT WITH BY AN APPOINTED DISCIPLINARY COMMITTEE.
  9. OMISSION TO GIVE NOTICE OF ANY MEETING TO ANY PERSON/S ENTITLED TO BE PRESENT SHALL NOT INVALIDATE THE PROCEEDINGS OF THE MEETING.

 

LAW TEN: FINANCE AND FEES.

  1. ALL WITHDRAWALS SLIPS SHALL HAVE TWO SIGNATORIES SIGNED EITHER BY THE PRO, YOUTH CONVENER, TREASURER AND CHIEF EXECUTIVE OFFICER.
  2. SUBSCRIPTION SHALL BE REVIEWED ANNUALLY BY THE MANAGEMENT COMMITTEE. THE PRESCRIBED ANNUAL SUBSCRIPTION SHALL BE PAID IN FULL BY THE 30TH JUNE OF EACH YEAR.
  3. PLAYERS UNABLE TO FULFILL AN ENGAGEMENT, UNLESS WITHDRAWING FROM THE TEAM 48 HOURS BEFORE THE COMMENCEMENT OF A MATCH, SHALL BE LIABLE TO A FINE. PLAYERS MUST CONTACT THE MANAGER OF THE VARIOUS TEAMS FOR WITHDRAWALS.
  4. PLAYERS WHO REGISTERED AND RESIGNED WITHIN THE SAME YEAR SHALL BE LIABLE TO PAY THERE SUBSCRIPTION FEE FOR THAT YEAR.
  5. THE SELECTION COMMITTEE SHALL DECIDE WHETHER REASONS FOR NON-FULFILLMENT OF AN ENGAGEMENT IS SUFFICIENT TO WARRANT REMISSION OF PENALTIES THUS INCURRED.
  6. PLAYERS REPORTED BY THEIR MANAGER FOR BEING LATE ON THE FIELD OF PLAY SHALL BE LIABLE TO A FINE.

 

LAW ELEVEN: SELECTORS AND SELECTION COMMITTEE.

  • THE SELECTION COMMITTEE OF THE CLUB SHALL CONSIST OF THE HEAD COACH AND MANAGERS OF THE RESPECTIVE TEAMS. CAPTAINS SHALL SERVE ON THE SELECTION COMMITTEE ONLY IN ADVISORY CAPACITY. (SENIOR TEAMS ONLY)

THE CHIEF EXECUTIVE SHALL HAVE THE RIGHT TO VETO ANY DECISION OF THE SELECTION COMMITTEE

  • NO MEMBER OF THE CLUB SHALL BE ELIGIBLE FOR SELECTION UNLESS:
  1. AN APOLOGY IS SUBMITTED BY SUCH A MEMBER WHO IS ABSENT FROM ANY TRAINING SESSION.
  2. UNTIL SUCH A MEMBER HAS SETTLED ALL LIABILITIES TO THE CLUB IN FULL.
  3. SUSPENDED MEMBERS SHALL NOT BE ELIGIBLE FOR SELECTION. (UNDER SUSPENSION OR IS TO APPEAR BEFORE THE DISCIPLINARY OR MANAGEMENT COMMITTEE).

 

LAW TWELVE: DISCIPLINE AND DISCIPLINARY COMMITTEE.

  • THE DISCIPLINARY COMMITTEE SHALL:
  1. CONSIST OF THREE (3) MEMBERS OF THE CLUB APPOINTED BY THE MANAGEMENT COMMITTEE, ALL OF WHOM AT LEAST TWO (2) SHALL CONSTITUTE A QUORUM.
  2. HAVE POWERS TO INQUIRE INTO AND DECIDE ON CHARGES AGAINST MEMBERS AND TO RECOMMEND, REPRIMAND, FINE, SUSPEND AND EXPEL MEMBERS WHO HAVE DULY BEEN FOUND GUILTY OF CONDUCT PREJUDICIAL TO THE INTEREST OR REPUTATION OF THE CLUB.
  3. THE DECISIONS OF DISCIPLINARY COMMITTEE SHALL BE FINAL AND BINDING AND MAY BE SUBJECT TO AN APPEAL TO THE MANAGEMENT COMMITTEE.

 

LAW THIRTEEN: TROPHIES

  1. TROPHIES SHALL BE AWARDED TO MEMBERS ANNUALLY AT A SOCIAL FUNCTION.
  2. THE MANAGEMENT COMMITTEE SHALL DECIDE ON THE TROPHY WINNERS.
  3. ALL MEMBERS PRESENTED WITH THE CLUB’S TROPHIES MUST BE FINANCIALLY CLEAR ON THE BOOKS OF THE CLUB. THEY MUST ALSO GIVE SATISFACTORY SECURITY FOR THE SAFEKEEPING THEREOF AND FOR THE RETURN OF THE SAME NOT LATER THAN THE 31 JULY OF EACH YEAR.
  4. ALL TROPHIES MAY BE INSURED. IN THE EVENT OF TROPHIES NOT BEEN RETURNED BY THE DUE DATE THE MEMBER CONCERNED SHALL BE LIABLE FOR THE COSTS OF DELAY/DAMAGE OR REPLACEMENT.

 

LAW FOURTEEN: DISSOLUTION

  1. SHOULD THE CLUB FOR ANY REASON WHATSOEVER DECIDE TO DISSOLVE, THEN ALL ASSETS REMAINING AFTER PAYING OFF THE CLUBS LIABILITIES SHALL BE GIVEN TO OTHER SPORTING BODIES THAT FOSTER THE SAME OBJECTIVES AS THE CLUB
  2. SPONSORED EQUIPMENT SHALL BE RETURNED TO THE CONCERNED SPONSOR.
  3. THE DISSOLUTION OF THE CLUB SHALL BE DECIDED BY THE CEO AND THE MANAGEMENT COMMITTEE WHOSE DECISION SHALL BE FINAL AND BINDING.

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